Features

Everything it does.
Including what it doesn't.

Evaria is two apps: one you build the event in, and one your guests carry. This page covers both, in detail — and there is a section at the bottom listing what the product deliberately has no answer for, because you should find that out here rather than three weeks in.

An event is built from
eight kinds of thing.

You add what your event needs and leave the rest out. Nothing is compulsory, and you can add more than one of any of them — two maps, three lists — then drag them into the order guests see.

Map Your site, drawn once, with pins guests can navigate by — and it works with the signal off.
List A directory of whatever your event needs. You name it and decide what goes in it — there are no fixed categories.
Schedule The line-up, on a real drag-and-drop grid of stages against time.
My Schedule Each guest's own picks, filtered out of the full line-up into a personal timeline.
News Post an announcement; it appears in the app on each guest's next sync.
Poll Ask a question, get a live count. Best act, next year's headliner, where to put the sauna.
Scoreboard Points and a leaderboard. Staff scan a guest's QR code to award them.
Hunt A QR treasure hunt across the site, ticked off as each code is found.
Building it · Map

Draw a rectangle.
That's the hard part done.

Drag a box around your site on a map. As you drag, a tooltip tells you what that area will cost in download size, colour-coded, before you commit to it — because the map is by far the biggest thing a guest ever downloads.

  • Drag the area, or type the coordinates if you'd rather
  • Live size estimate while you draw, before you commit
  • Drop pins by tapping the map, with a tray of anything unplaced
  • Guests get a real map with no network tiles at all

Building the map pack is the one genuinely slow step. It says so, shows elapsed time, and tells you plainly that you can leave the screen while it works.

The site map in its plain style
Plain
The same site map rendered in the screenprint style
Screenprint
The same site map rendered in the storybook style
Storybook

Then make it look like
your festival.

The same map can be restyled as an illustration — storybook, watercolour, screenprint, blueprint — taking a couple of minutes to generate. Keep the plain one, keep the aerial photo, or keep all of them: up to six versions of each style are stored, and switching which one guests receive is free and instant.

Generating a new style costs one image credit and the app says so before you spend it. Previewing a style over your live map costs nothing and changes nothing for anyone.

  • Four illustrated styles, plus plain and aerial
  • Six archived versions of each kept
  • Preview over the real map before choosing
  • Promote a stored style at no cost
Building it · Lists

One list type.
Everything on your site.

Stages, food, bars, loos, wellbeing, films, info points, traders, workshops — they're all the same thing underneath, which is why you're never waiting for us to add a category you need. Make a list, name it what you like, fill it in.

Each entry carries a name, a short line, a longer rich-text description, an image, its own light and dark colours, a pin on the map, a parent it belongs under, and — if it belongs on the line-up — a day, a start time and a duration.

  • Nest lists inside each other
  • Attach a list to a map, a schedule, or both
  • Define your own filter topics and tag entries with them
  • Bulk-upload many entries at once
  • Hide an entry from the schedule, or hide it entirely
The guest app showing a directory listing with entries grouped alphabetically
Building it · Schedule

A grid you actually
drag things around on.

Day tabs across the top, one lane per stage, time running down. Drag a block to move it, snapped to five minutes. Drop it on a different stage's row to restage it. Overlapping acts stack into sub-lanes so you can see the pile-up.

  • A red hatch warns of an overlap before you let go
  • Shift-click to multi-select, arrow keys to nudge
  • Every move saves itself, with an undo you get eight seconds to take
  • A "what guests see" view underneath, and on a wide screen a phone that plays the day moment by moment
The Evaria organiser schedule grid, showing acts laid out across stages and times

Not every clash is a mistake

Two acts on one stage at one time is an error. It goes red, it's spelled out in words, and it's one of the checks that stops you going live. But two good acts on different stages at the same time is not a fault — that's a festival, and it's your call to make.

So Evaria doesn't nag you about it. It shows the overlap on the grid, tells each guest how far the walk is between the two, and leaves the decision where it belongs. An app that files both under "problems" is an app you learn to ignore.

Building it · Branding

It becomes your app,
not ours.

Guests install your event, under your name, with your icon. Evaria's branding isn't on their home screen.

Colours out of your artwork Upload your poster or logo and the app pulls a palette straight out of it, then offers those colours for the theme, the background and the splash screen.
Your icon, every size Upload one image; the full home-screen icon set is generated from it. The installed app carries your event's name.
A QR code that just works One code carries the event, the access token and the splash colour. Put it on a wristband, a poster or the back of a ticket.
Light and dark Choose the scheme guests see. Your theme colour generates the whole palette around it rather than sitting in one corner.
A proper ending Set an expiry date and write what guests see afterwards — a thank-you, next year's dates, a survey link.
Back up before you tinker Snapshot the whole event and restore it later. After five backups it asks which one to overwrite rather than quietly filling up.
Before you go live

Ten checks
before the gates open.

Preflight reads the event you've built and tells you what's missing. Nothing to configure — every check is computed from what's already there.

  • Dates set, and the line-up covers all of them
  • Event image and app icons in place
  • Map area saved, and everything that needs a location has one
  • No stage double-booked
  • Everything you've edited has actually reached the server

It also states plainly what it can't know — whether any particular guest's phone has picked the changes up yet. A check that overstates its reach is worse than no check.

The Evaria preflight screen listing readiness checks with their status
Has it reached anyone? One line answering the question the rest of the app can't: "not sent yet — 6 things changed", expandable into exactly what's waiting, or "sent 2 minutes ago".
A checklist for a new event Starting from nothing, eight rows walk you through it — each explaining what the guest gets out of it, not just what the field is called.
Search the whole event One field over every list entry, topic, poll option, hunt item and feature, from any screen.
On the day

It knows
it's Saturday night.

When your own dates say the event is running, the organiser app stops being a builder. The home screen becomes what's on now, what's next, and a direct route to telling everybody something — refreshing on its own while you hold it.

You can switch back to setup at any point, and it remembers which mode you left it in for that event. Posting news takes a few taps and reaches guests on their next sync.

Worth being straight about: news arrives when a guest's app next syncs. There are no push notifications, so it isn't a way to reach someone in an emergency.

  • Now / Next, updating on its own
  • One tap to post an announcement
  • Scan a guest's QR to award scoreboard points
  • Reset a poll or a scoreboard mid-event
  • Reveal a hidden line-up by QR, per day or all at once
The guest app

No sign-up. No password.
No app store.

A guest scans your code and taps a button that says TAP TO ENTER. That is the entire onboarding. There is no account to create, no email to verify, and nothing to install from a store — and from that moment the event works whether or not they have signal.

The guest app home screen showing the event artwork and feature list
The guest app offline map with coloured pins and a location marker
On now, and next The home screen opens on what's playing and what's coming, with the stage and how long it's been on or how long until it starts.
Their own line-up Swipe an act to star it. My Schedule is the same timeline filtered to just their picks.
Told when their picks clash "These two overlap by 30 minutes, and it's a 12 minute walk — you'd catch about half of each." Walk time is worked out from where the stages actually are.
A map with no network Tiles come from the phone's own storage — not cached, stored. Coloured pins, a key they can toggle, and a live "you are here".
Which way is the bar A compass needle pointing at whatever they chose, with the distance. They can drop their own markers too — where the tent is, where the car is.
What's on now, what's nearest Two questions answered in a conversational panel with links straight through to the map and compass.
Finding things fast Directories group alphabetically with an A–Z index once they get long, and filter by whatever topics you defined.
Their own QR code A guest's identity for staff to scan — how scoreboard points get awarded without anyone signing in.
Something to do between stages Vote in a poll, climb a scoreboard, work through a treasure hunt with the phone's camera.
Underneath

Built for a field
with one mast.

Offline isn't a fallback mode here — it's the normal case the apps were designed around. Both store their data on the device and treat the network as a top-up.

  • Every screen renders from local data, with no request needed
  • Updates are incremental — only what changed comes down
  • The map pack is skipped entirely unless the map itself changed
  • Only voting and hunt scanning genuinely need a connection
  • Designed for up to 10,000 devices on one site

The first download is the expensive one, and it's the one we optimise hardest — because on a festival connection, every megabyte is multiplied by the number of people walking through the gate at the same time.

After that, a guest's app tops itself up with only the rows that changed. An event where nothing has been edited costs a guest almost nothing to refresh.

Straight answers

What Evaria
doesn't do.

Nobody has run a live event on this yet, so the last thing that would help you is a features page that only says yes. These are the real gaps.

No push notifications News reaches a guest when their app next syncs, not the moment you post it. Don't plan on it for anything safety-critical — use your existing channels for that.
No analytics or dashboards There is no usage tracking, no stats screen and no attendance reporting anywhere in either app. If you need numbers on how guests used the event, Evaria won't give them to you.
No team roles or permissions An account holds events; everyone who can sign in has full access to them. There's no read-only collaborator and no per-person permission.
No ticketing, no payments Evaria is the guide, not the box office. It doesn't sell tickets, take money, or run a cashless bar, and doesn't try to integrate with the systems that do.
No search in the guest app Organisers can search the whole event. Guests browse and filter instead — directories group alphabetically and filter by topic, but there's no search field.
Voting needs a connection Almost everything works offline, but casting a vote and scanning a hunt code both need signal at that moment. Results and progress display fine without it.

If something here is a dealbreaker, say so on the call and we'll tell you straight whether it's on the roadmap or genuinely not the product.

Want to see it
on your own site plan?

Bring us your map and a rough line-up, and we'll show you the event running on a phone with the wifi switched off.

Book a demo See pricing